top of page

2016

Hive: New York

 

TECH BOOGIE

 

ORIENTATION

11:45 - arrival and have costumes/props ready to move in outside.

 

12-1 - Get costumes/props situated (15 minutes) opening circle, set intentions (Trina - 15 minutes) orientation to tech flow and strike, task review (15 minutes), group bow (Kristin - 15 minutes) 

 

TECH 

As soon as the work before you is completed, while props are being removed, your five minutes with Andy begins.

 

IN SPACE

Once the five minute bell goes off discussion with the designer ends.

 

Dancers run your masterpiece. Dancers strike props.

 

ON DECK

Choreographer seated near choreographer working with Andy

Dancers for next piece in costume/make-up ready to go

 

1:00-1:20 - Sarah Lass (You Will Surely Come)  

Sarah in seat with Andy

Misa Kelly on deck, her dancers witnessing/waiting to tech

 

12 minute work

 

WHEN SARAH EXITS THE SPACE GET KRISTIN 

 

1:20-1:40 - Misa with Cecily & Jo (???)  

10 minute work

CHOREO: Misa with Andy (MIsa in Ghost Duet Costuming)

DANCERS: Cecily and Jo in the space

ON DECK: Kristin seated near Misa, ready to change seats

Cecily and Jo strike props (KINDLY REMOVE BOX of FOIL 2)

    Misa in costume for Ghost Duet

 

1:40-2:00 - Kristin (Kolo) Stephen Kelly on deck, his dancers witnessing/waiting to tech

8 minute work 

CHOREO/DANCER: Kristin

ON DECK: Stephen seated top row near Kristin, ready to change seats

 

2:00-2:20 

Stephen (Highly Unlikely)

7:40 work 

CHOREO: Stephen

DANCERS: in the space

ON DECK: Trina - have costumes for Ghost Duet and bag laid out - Misa assist)

 

2:20 - 2:40 - Trina, Misa (Ghost Duet) Garnet on deck, Garnet’s dancers witnessing/waiting to tech

13 minute work

CHOREO: Trina

ON DECK: Garnet

DANCERS: Misa in the space

 

2:40 - 3:10 - Garnet  (The bird has more friends than me)  

CHOREO/DANCER: Garnet

DANCERS: in the Space after props are struck

ON DECK: Misa on deck (in costume for QUENCH), Quench dancers in costume witnessing/ready to go

20 minute work

 

3:10-3:20 -  QUENCH

CHOREO: Misa

DANCERS: in space with props

3:30 house opens

 

LIGHTS AVAILABLE

shins

back diagonals

warm high side 

cool high sides

front light three downstage

two upstage

downstage diagonals

deep blue backs

center no color black

cyc 

red 

no coolr 

blue

LED

colors and change

led high side blue green red

footlight

random specials

center down pool

upstage left

upstage left

disco ball

front LED

with color options

​

​

Busy Bee pollen gathering form: due May 10th 

Thanks artists for getting info in! 

 

Theater Agreement - please read

 

Triskelion Invoice - fyi

 

Calculating % ticket sales - fyi

 

2015 forms

2015 Artist Agreement

DUE WEDNESDAY October 14th Program Information Form

DUE WEDNESDAY October 21st Technical Information Form  WITH MP3 OF MUSIC sent to ouropenhive@gmail.com

Ticket Link

DUE MONDAY October 26th  COMP LIST

 

Tech Schedule

Will be posted once program order has been set

 

Bee Tasks

TASKS

 

Peeps

  • Mere

  • Stephen

  • Noelle

  • Irene

  • Taylor

  • Ashley

  • Weslie

  • Arianna

  • Laura Karlin

 

  • The Queen Bee -MERE /Core HIVE - STEPHEN, NOELLE

    • manage domain name

    • Attend Meetings

    • keep track of where all artists post their posters

    • create letter of understanding

    • create artist agreement

    • Design Production process with Core organizers 

    • Develop call for submissions and put out call

    • Recruit “together” companies by sending out personal invites

    • Recruit Assistant Stage Manager, house support, stage hand

    • recruit Backstage Wrangler

    • Maintain online forms

    • develop/process post-production form and checklist

    • delegate tasks

    • Coordinate with all those doing tasks to tie up loose ends 

    • Send thank you to artists – mass email

    • Coordinate card signing

    • Mail cards

    • verbiage of announcements day of

 

  • The Core HIVE TASKS- Attend Meetingskeep track of where all artists post their postersCreate program orderApprove poster/flyer designApprove program designMaintain online formsAnswer questions as necessaryperform individually assigned tasksManage HIVE documents on Drive

 

  • THE WEB/SOCIAL MEDIA BEE TASKS - IRENE WATSON

    • maintain FB page

    • Invite artists to join

    • create events

    • create HIVE instagram

    • feature artists regularly

    • Upload gallery of artist images and update as needed

    • photos of images for press and social media

 

  • THE HERDING BEE TASKS - NOELLE ANDRESSEN

    • Draft of verbiage, confirmed by core HIVE, to send to all bees when needing information

    • coached by members of Core HIVE and collect questions

    • reports directly to Core/QB for answered questions in timely manner

    • create master contact list 

    • email to all applicants with the below information:

    • (All applicants could have this information on their forms right from the start: who the checks are made out to, an address, etc. It can be worded: 'If you are selected, please provide us with the following information: name, address, etc". OR we can have this be provided in the acceptance letter that would also contain all the necessary documents: contracts, artist agreements, release forms, deadline dates, choreographer information for the program. This way participants get one email from the Herder with all these attachments and maybe one reminder for those that procrastinate and that's it. We should have only one deadline date for everything and we should make it sooner than later.)

 

  • THE DAY-OF THEATRE BEE TASKS - TAYLOR FISHER + CYBIL GILBERTSON

    • BRING

      • scotch tape

      • thank you cards for volunteers 

      • thank you flowers for volunteers 

      • pens for signing patron programs

      • large envelopes for patron programs 

      • printed day-of schedules (3)

      • printed program orders (4)

      • printed patron/VIP seat signs

    • get someone to hand out patron programs

    • get signs on seats

    • prepare file folders for different items

    • verbiage of announcements 

    • facilitate circle 

    • lead warm up

    • create reserved signs for choreographers, patrons, volunteers, print out and bring

    • Overlook the flow of technical rehearsal with Lighting Design Bee

    • set up chairs the day of the event

    • Check in artists and make sure all their paper work is correct and signed.

 

  • THE DAY-OF THEATRE/LIGHTING DESIGN BEE TASKS - MERE

    • Tech Prep with Brad

    • design lights 

    • get photographer squared away 

    • get videographer squared away

    • pass out liability waivers 

    • coordinate with day of volunteers 

 

  • THE PHOTO/VIDEO BEE TASKS - ARIANNA ROSE THORNE

    • find space + date/time

    • create smug mug gallery

    • pass along to participating artists

    • send thank you photographer

    • post production

    • rip DVD

    • upload videos

    • email links to artists

    • photo links to artist

    • Recruit and coordinate with videographer

    • recruit and coordinate with photographer

    • Contact videographer by email

    • Send reminder email two weeks before

    • Send reminder email the week of with comps

    • Include her on the comp list

    • Coordinate with QB to show her who the videographer is so she could get paid

 

  • THE MONEY HONEY BEE TASKS - DISPERSED BETWEEN CORE

    • Coordinate rental spaces

    • create Fundly Campaign

    • Create budget from previous productions and current figures on website

    • Forward budget to Theater Bee to give to theater

    • Integrate feedback from core hive

    • Update budget as final costs came in and new needs came in

    • Draft budget with final numbers for Queen Bee and core Hive

    • Check numbers at the end

    • Coordinate with Core group to reimburse all the bees

    • forward fundly info to Bee to send thank you’s

    • final budget accounting

    • use data to update budget as show progressed and generate project

    • Send donor data to QBee

    • Send out email(s) to keep all bees informed of the budget breakdown and final outcome of what all bees get back.

    • Report to CST for Grant (this should possibly be the Queen Bee working together with the Money Bee)

 

  • THE COMP BEE TASKS - LAURA KARLIN

    • make comp request form for artists

    • comps for photographers and videographers

    • Coordinated which press would be using comps.  

    • finalize comp list

    • Create a second comp list without contact information from theater

    • Integrate last minute changes to comp list and give this to the theater

 

  • THE PRESS BEE TASKS - STEPHEN

    • Draft press release for core group to look over.

    • Update release as new information came in.

    • Send reminders to Stephen re: press release going out

    • Coordinate meetings with press

    • Develop contact list of listings for Listings Bee

    • Maintain account for the HIVE with the indy so can post as the HIVE

    • Maintain account for the HIVE for EDhat listings

    • Coordinate with listings

    • Go to the website to see what present process is

    • Figure out who present contact is

    • submit press release

    • recruit dance writers

    • Post production "bounce". We need media hype after the show. Many times things die down immediately after the final bow.)

    • Collect press articles for archives

 

  • THE DESIGN BEE TASKS - WESLIE 

    • FLYER

      • Coordinate with graphic designer amongst HIVE core and all HIVE members

      • Provide her link with photo gallery link

      • Coordinate with HIVE core for feedback about the flyer look

      • vote on version of flyer

    • PROGRAM - ASHLEY ADAMS

      • Coordinate with work with artist herder (Noelle) to get all program information in. 

      • Download the information and process it into a format easy for designer.

      • Generate final email for community to send with program for people to look at

      • create programs

      • take programs to printer

      • coordinate with QBee/Core re: when to do program

      • Communicate with QBee/Core how many programs

      • Delivers programs to Day of/Theatre Bee to be handed out by usher

 

 

 

bottom of page